 |
| MOVING INSTRUCTIONS GUIDE |
| The following information and instructions have
been prepared in order to facilitate packing and moving by your employees:
|
| GENERAL INFORMATION |
- It should be the responsibility of each department or section
head to have the staff follow these instructions in order to minimize
loss of time in preparing for the move.
- Each employee should be responsible for his or her own preliminary
packing for the move. To assist in this task, detailed instructions
for packing and marking follow. Unless otherwise specified, packing
and unpacking will be performed by your personnel.
- It is important that only personnel involved
directly with the move be present during the course of the actual move.
|
| PACKING INSTRUCTIONS |
- One-piece recyclable polystyrene FastKrates and/or one-piece
self-locking cardboard moving cartons will be available for packing.
Be sure to receive training on the proper methods for packing
and stacking FastKrates or for assembling the cardboard moving
cartons. Each has advantages in specific situations but for ease
of packing and speed of moving, the FastKrates are the most desirable.
Please see instructions below for further information regarding
assembly and packing.
- All packing should be completed prior to the
actual start of the move.
|
| DETAILED INSTRUCTIONS: |
- DESKS - It is necessary to empty desks. Paper clips, pencils
and other loose items should be sealed in envelopes. Current working
papers, letter trays, books and items on top of the desk should
be packed in a carton. Protect all glass receptacles with paper
or other material in the carton.
- FILING CABINETS/UPRIGHT - These cabinets will generally be moved
with contents intact. Tighten the internal draw to hold contents
in place. Lock the cabinet if possible. If not possible, secure
each drawer with filament tape. If locked, remove the key and
pack in a safe place. Note: If the file has a punch-in lock and
you do not have the key, wrap tape around the lock to avoid accidental
locking.
- FILING CABINETS/LATERAL - These cabinets cannot be moved with
the contents intact. Pack all of the contents in cartons, and
secure the drawers by locking or with tape as above.
- BOOKCASES - All contents should be packed in cartons. After
packing, remove the shelves and tape together. Remove the shelf
pins and pack in an envelope.
- SUPPLY OR STORAGE CABINETS - All contents should be packed in
cartons. Lock/tape the cabinet doors.
- COAT RACKS OR LOCKERS - Pack all contents, including hangers.
- SMALLER OFFICE MACHINES, (scanners, printers, etc.) DO NOT PACK
THESE MACHINES. Leave the machine on top of the desk or stand.
Be sure the equipment has been serviced and all components disconnected.
Small items, such as power cords should be packed in zip lock
bags or cartons.
- PICTURES, MAPS AND BULLETIN BOARDS - These
items, if secured to the wall, should be removed. Tag each piece and
leave against the wall. The mover will handle. Small pictures, etc.,
should be consolidated so as to fill a carton. Newspaper should be
stuffed in empty spaces between the pictures.
|
| SPECIAL EQUIPMENT |
- Certain types of equipment such as copiers or
computer equipment require special servicing by the company trained
personnel. These arrangements should be made directly with the vendor of
each particular machine prior to the move date. Personal Computers
should be backed-up and separate components should be disconnected prior
to moving, by our
Tech Services
Division. Remove loose wires and pack in box.
- If special services requiring electricians, plumbers or machinists
are needed to disconnect equipment, please notify your supervisor
so that proper arrangements may be made. Internal servicing may
be required and if not followed may void service warranties.
- Copying, printing or reproducing machines containing liquid
or fluid must be drained.
- Office Movers, Inc. cannot be held accountable
for resultant damage if the above criteria are not met. LIVING OR
ARTIFICIAL PLANTS - Office Movers, Inc. can move but will not be
responsible if the plant is damaged. Employees should arrange to handle
these items.
|
| SECURITY FILES |
| All cabinets should be locked prior to and during
the move. If security regulations require escorts, arrangements should
be made with the Office Movers, Inc. Project Manager. |
| PERSONAL ITEMS |
| Officer Movers, Inc. will not be responsible
for the transportation of these items. Employees should arrange to
move their own. |
| TAGGING AND MARKING INSTRUCTIONS |
- Each and every item to be moved must be tagged or marked. Keep
in mind that certain items consist of several different sections,
such as detachable bookcase units. Each of these sections must
be tagged.
- Specific and detailed code assignments for floor, room number,
etc. can be obtained from your move coordinator. Be sure you fill
in correct information on each tag.
- Certain furniture and equipment may need dismantling for moving
(L-units or conference tables). Be sure to tag each piece with
the same tag information.
- LOCATION OF FURNITURE IN NEW OFFICE - On a placard provided
by our project manager or on a blank sheet of paper, draw an arrangement
of furniture in your new office. Each item should be identified
and should be drawn close to scale. Be sure to draw in the location
of the door or window. Always place the door at the bottom of
the drawing. Give to your move coordinator prior to the move.
- LOCATION OF TAGS - A uniform marking system is
necessary and will greatly assist the movers in locating the furniture
and equipment in the new office. Your Project Manager will help design a
workable, efficient system.
|
| MOVING LABELS |
| |
| Each label's color identifies a
piece as going to a particular floor. On that floor, it will go to
the room number specified. On the door to each room should be a floor
plan depicting placement in the room for all identified pieces. Dividing
the building into color-coded floors helps the move proceed more quickly
and eliminates backup at elevators; identifying rooms and furniture
pieces helps get things placed exactly where you want them. |
| THEFT OR LOSS |
| Report missing items
immediately. In most instances, these items are discovered within a short
period of time and are found to have been misplaced due to the lack of, or
improper tagging. |
| Office Movers, Inc. cannot
accept liability for missing items unless such items are considered
missing while they are in our complete and total control, or if it can be
proven that there was gross negligence on the part of our personnel. We
provide security insofar as the uniformed identification of our crews and
the sealing of each truck as it is loaded. It is recommended that a
customer's representative record the number of the randomly numbered seal
both as it is affixed and prior to its removal. |
| Most people are honest, but given the opportunity,
even the most honest movers, cleaning people, telephone installers,
or even your own personnel, can be tempted to steal. Do not give anyone
the opportunity. |
| CONDUCT A
PRE-MOVE "PURGE" CAMPAIGN |
| To All Personnel: Please read these suggestions
carefully and dispose of everything you will no longer be needing,
before the move. Do not delay doing a good "housecleaning job" so
that obsolete material you do not want can be discarded now thereby
reducing packing and moving charges. |
| FILES |
| Individual Files: Please go through each
file, folder by folder, with the thought of eliminating as much as
possible. |
| General Files: Transfer to storage
center all records with predetermined retention periods. Transfer
records ahead of schedule if it will eliminate the necessity of moving
them. Office Movers, Inc. affiliate, Office
Archives, offers a full range of computerized, bar-coded records
management and retrieval services. |
| DESKS |
| Eliminate prior to commencement of packing all
unneeded items. Remember, all personal items are to be taken home.
|
| STORAGE CABINETS |
| Analyze contents of storage cabinets and reduce
stocks to a minimum. Provisions will be made to purchase stationary
and supplies for delivery to the new location. |
| ACCESSORIES: |
- GLASS TOPS AND BLOTTERS TAG SEPARATELY AND LEAVE ON DESKS
- REMEMBER TO TAG ALL TRASH CANS AND FLOOR MATS
- TAG LAMP SHADES AND LAMP BASES
- OFFICE APPLIANCES, COFFEE MACHINES (CONTACT
SERVICE VENDOR), MICROWAVES REMOVE & PAD GLASS PLATE, UNPLUG
REFRIGERATOR AND LEAVE DOOR OPEN. PLUG IN AT NEW LOCATION IMMEDIATELY
FOLLOWING MOVE.
|
| PACKING WITH RECYCLABLE FASTKRATES: |
|
- FastKrates arrive nested in stacks for easy
handling. Select one crate and place it on the accompanying dolly. Roll
the dolly close to the item you plan to pack.
- Load as much or as little as you wish while
allowing the interlocking lid enough space to close completely. Do not
overfill. Fragile items will be safe within the sturdy container but be
sure to place padding inside between items to avoid damage.
- Upon loading and closing the first crate, label it on the designated
end (color--coded labels will be provided by Office Movers, Inc.)
and place a second, empty crate on top of the first. Be
sure to align the crates so the labels will all face the same
direction. Continue packing as before,
the interlocking crates will stay safely in place. You may repeat this
procedure with as many as four crates per dolly, but if you complete
packing one area before reaching the four crate limit, simply roll the
dolly to a new area and continue packing.
- FastKrate lids are designed to interlock and
maintain the integrity of their contents, but for added security ask
your Account Manager or Project Manager for randomly numbered security
seals.
- When unpacking simply reverse the process and
remove and stack each empty crate as you go. Movers will collect the
empty crates generally within a day or two of the move so be sure to
unpack quickly.
- Cartons are also available for purchase.
|
| INSTRUCTIONS FOR ASSEMBLY OF
PACKING CARTONS |
 |
|
| STEP
1
UNFOLD CARTON AND SQUARE OFF. TURN CARTON UPSIDE DOWN TO FOLD
UP BOTTOM FLAPS. (THE PRINT WILL BE UPSIDE DOWN). FOLD (FLAP
A) COMPLETELY OVER AND DOWN TO INSIDE OF CARTON SO THAT (FLAP
A) WILL LAY AGAINST THE BODY OF CARTON.
NEXT FOLD (FLAPS B) COMPLETELY OVER TO
LAY AGAINST (FLAP C).
AFTER (FLAPS B) ARE FOLDED OVER, FOLD
(FLAP C) OVER FLUSH WITH BOTTOM OF CARTON. TURN CARTON RIGHT
SIDE UP AND LAY FLAT ON BOTTOM. |
STEP
2
AFTER CARTON IS TURNED RIGHT-SIDE- UP, FOLD (FLAPS B) UP AND
AGAINST SIDE OF CARTON. PUSH HAND HOLES ON BOTH SIDES OF CARTON
INWARD TO LOCK THROUGH HAND HOLES ON (PART B).
THEN FOLD (FLAP A) DOWN AND LAY FLUSH
AGAINST BOTTOM OF CARTON.
YOU ARE NOW READY TO PACK
CARTON. TO FOLD TOP FLAPS, FOLD SMALL FLAPS FIRST AND FOLD LARGE
FLAPS OVER TO INTERLOCK WITH EACH OTHER.
|
|
